Project Proposal: Define the threshold where it becomes a ready-to-start Project

[Steven-Birkinbine]

Does it meet the Heilmeier Catechism?

• What are you trying to do? Articulate your objectives using absolutely no jargon.
• How is it done today, and what are the limits of current practice?
• What is new in your approach and why do you think it will be successful?
• If you are successful, what difference will it make?
• What are the risks?
• How much will it cost?
• How long will it take?
• What are the mid-term and final “exams” to check for success?

Does it meet SMIRTS criteria?

• Scalable: How can this project be scaled to reach a wider audience upon completion?
• Measurable: What is the measurement criteria and how will it be effectively measured?
• Integratable: How can this project be integrated into existing frameworks?
• Repeatable: Can this project, or the results thereof, be repeated as needed or is this a one-shot?
• Timebound: How long is development time and how long will the result of this project be relevant?
• Standardized: What effort does this project take to standardize the output and ensure consistent performance?

Design with culture in mind

[Steven-Birkinbine]

Draft Project Template

Section	Content
Project Objective	What are you trying to do?
Current Practice	How is it done today, and what are the limits of current practice?
Innovation	What is new in your approach, and why do you think it will be successful?
Stakeholders	Who is impacted?
Personas	Detailed profiles of target users, including demographics, goals, pain points, behaviors, and needs.
Persona Needs and Goals	How does the project address the specific needs and goals of each persona?
Risks	What are the risks?
Budget	How much will it cost?
Timeline	How long will it take?
Team Members	Who needs to be involved to ensure success?
Milestones	What are the midterm and final "exams" to check for success?
User Journey Mapping	Map out the journey each persona will take within the project. Highlight touchpoints and interactions to ensure a seamless user experience.
Persona Feedback	Collect and incorporate feedback from personas during different stages of the project.
Scalable	How can this project be scaled to reach a wider audience upon completion?
Measurable	What is the measurement criteria and how will it be effectively measured?
Integratable	How can this project be integrated into existing frameworks?
Repeatable	Can this project, or the results thereof, be repeated as needed or is this a one-shot?
Standardized	What effort does this project take to standardize the output and ensure consistent performance?
Volunteer Intake	How and Where do Volunteers get involved with the project?

[Steven-Birkinbine]

Version 2

Tier 1

Critical items for consideration

Section	Content
Project Objective	What are you trying to do?
Current Practice	How is it done today, and what are the limits of current practice?
Innovation	What is new in your approach, and why do you think it will be successful?
Stakeholders	Who is impacted?
Personas	Detailed profiles of target users, including demographics, goals, pain points, behaviors, and needs.
Risks	What are the risks?
Budget	How much will it cost?
Timeline	How long will it take?
Data Safety	Measures and protocols in place to ensure the safety and privacy of data involved in the project.

Tier 2

Secondary items for implementation effectiveness

Section	Content
Scalable	How can this project be scaled to reach a wider audience upon completion?
Measurable	What is the measurement criteria and how will it be effectively measured?
Integratable	How can this project be integrated into existing frameworks?
Repeatable	Can this project, or the results thereof, be repeated as needed or is this a one-shot?
Standardized	What effort does this project take to standardize the output and ensure consistent performance?
Persona Needs and Goals	How does the project address the specific needs and goals of each persona?
ISO Standard	Compliance with International Organization for Standardization (ISO) requirements.
Predictive Agent	Use of predictive modeling and AI to foresee future trends and outcomes.
Documentation	Detailed documentation of processes, methodologies, and outcomes for transparency and reproducibility.
Milestones	What are the midterm and final "exams" to check for success?

Tier 3

Tertiary items for project involvement

Section	Content
Team Members	Who needs to be involved to ensure success?
Team Structure	Define the hierarchy and structure of the project team
User Journey Mapping	Map out the journey each persona will take within the project. Highlight touchpoints and interactions to ensure a seamless user experience.
Persona Feedback	Collect and incorporate feedback from personas during different stages of the project.
Volunteer Intake	How and where do volunteers get involved with the project?