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Add July 2025 AGM minutes
Note that the registered guests list may be incomplete, I included one who notified me in IRC that they attended but need to obtain a full list from the former secretary. A TODO line has been added in the interim.
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‎meetings/minutes.mdwn‎

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These are the minutes of recent SPI board meetings:
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* [Monday, 14th July, 2025](2025/2025-07-14)
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* [Monday, 9th June, 2025](2025/2025-06-09)
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* [Monday, 12th May, 2025](2025/2025-05-12)
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* [Monday, 14th April, 2025](2025/2025-04-14)

‎meetings/minutes/2025/2025-07-14.mdwn‎

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[[!meta copyright="Copyright © 2025 Software in the Public Interest, Inc."]]
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[[!meta license="Creative Commons Attribution-ShareAlike 3.0 Unported"]]
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# Board meeting, July 14th, 2025
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__Board members present__
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* Zach van Rijn (zv) (Secretary)
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* Joe Conway (jconway)
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* Michael Schultheiss (schultmc) (President)
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* Jeremy Stanley (fungi)
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* Katie McMillan (mappx)
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* Forrest Fleming (fsf)
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* Héctor Orón Martínez (zumbi) (Treasurer)
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* Jonatas Luis Nogueira (jesusalva) (Vice-President)
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__Board members partially present__
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* Milan Kupcevic (milan)
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__Board members absent with regrets__
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* None
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__Board members absent__
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* None
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__Registered guests present__
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* Célestin Matte (Perdu), contractor
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* TODO(fungi): Get list of other registered guests from zv
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These are the minutes for the July 14th, 2025 SPI Board Meeting,
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held at 20:00 UTC in #spi on irc.spi-inc.org.
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[LOG](../../../logs/2025/2025-07-14.txt).
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## President's report
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<pre>
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The July meeting of SPI is its Annual General Meeting. Thank you to Martin
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Michlmayr, Zach van Rijn, and Kassia Nogueira for compiling our Annual Report.
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Martin, Héctor and I have been working with our auditor to get our 2024
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financial statements audited. We are also working with the auditing firm on
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filing our New York State and Federal annual filings. We have received a 6
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month extension for the time to file and are confident the filings will be
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completed by the November 15, 2025 deadline.
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The SPI Board is currently seeking nominations for 5 open/expiring board terms.
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Nominations will be open through 23:59 UTC on 2025-07-21. See the announcement
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at
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https://archives.spi-inc.org/message-id/CALE%3D2%3D9BZ%2B%2BL%2BQnm78uem%3DEJOYcpsb1oZA-GSO%3DRrNZb6k7dfQ%40mail.gmail.com
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for more information
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</pre>
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## Vice President's report
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* None
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## Treasurer's report
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<pre>
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Treasurer reports are in progress being prepared and to be published soon.
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There are few payments in the queue, we'll work on those over the month.
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If you have any urgency, please reach out.
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Thanks very much for the continuous work of the treasurer team, including
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president, vice-president and contractors.
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</pre>
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## Secretary's report
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<pre>
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I have no organization-specific announcements or notices at this time. Please
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excuse any delays in having up-to-date minutes, and thank you to the others at
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SPI who have been helping with that.
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</pre>
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## Vote On Minutes For Previous Meetings
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### Vote on minutes for meeting Monday April 14 2025
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No vote was held as provisional minutes were not yet published.
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### Vote on minutes for meeting Monday May 12 2025
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No vote was held as provisional minutes were not yet published.
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### Vote on minutes for meeting Monday June 9 2025
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No vote was held as provisional minutes were not yet published.
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## Items up for discussion
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### Vote for Resolution 2025-07-14.js.1: Accept Libreboot as an SPI associated project
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<table>
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<tr><td>Michael Schultheiss</td><td>Yes</td></tr><!--schultmc-->
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<tr><td>Zach van Rijn</td><td>Yes</td></tr><!--zv-->
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<tr><td>Forrest Fleming</td><td>Yes</td></tr><!--fsf-->
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<tr><td>Joe Conway</td><td>Yes</td></tr><!--jconway-->
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<tr><td>Héctor Orón Martínez</td><td>Yes</td></tr><!--zumbi-->
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<tr><td>Jeremy Stanley</td><td>Yes</td></tr><!--fungi-->
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<tr><td>Jonatas Luis Nogueira</td><td>Yes</td></tr><!--Jesusalva-->
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<tr><td>Katie McMillan</td><td>Yes</td></tr><!--mappx-->
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</table>
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Vote passed with 8 yes, 0 abstain, 0 no.
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### Vote for Approve of bylaws amendment proposal to be delivered to membership
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<table>
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<tr><td>Jeremy Stanley</td><td>Yes</td></tr><!--fungi-->
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<tr><td>Michael Schultheiss</td><td>Yes</td></tr><!--schultmc-->
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<tr><td>Joe Conway</td><td>Yes</td></tr><!--jconway-->
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<tr><td>Zach van Rijn</td><td>Yes</td></tr><!--zv-->
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<tr><td>Forrest Fleming</td><td>Yes</td></tr><!--fsf-->
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<tr><td>Katie McMillan</td><td>Yes</td></tr><!--mappx-->
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<tr><td>Milan Kupcevic</td><td>Yes</td></tr><!--milan-->
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<tr><td>Jonatas Luis Nogueira</td><td>Yes</td></tr><!--Jesusalva-->
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<tr><td>Héctor Orón Martínez</td><td>Yes</td></tr><!--zumbi-->
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</table>
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Vote passed with 9 yes, 0 abstain, 0 no.
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### Question regarding arbitration clauses
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* Brief discussion on the importance of arbitration clauses led to consensus
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the board should seek input from counsel on having a general policy.
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### Question about MinGW being unreachable
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* It was noted that this question, while previously raised, was resolved prior
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to the meeting.
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### Vote for Resolution 2025-07-14.zv.1: Accept Synthea as an SPI associated project
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<table>
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<tr><td>Jeremy Stanley</td><td>Yes</td></tr><!--fungi-->
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<tr><td>Forrest Fleming</td><td>Yes</td></tr><!--fsf-->
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<tr><td>Michael Schultheiss</td><td>Yes</td></tr><!--schultmc-->
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<tr><td>Zach van Rijn</td><td>Yes</td></tr><!--zv-->
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<tr><td>Katie McMillan</td><td>Yes</td></tr><!--mappx-->
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<tr><td>Héctor Orón Martínez</td><td>Yes</td></tr><!--zumbi-->
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<tr><td>Joe Conway</td><td>Yes</td></tr><!--jconway-->
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<tr><td>Milan Kupcevic</td><td>Yes</td></tr><!--milan-->
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<tr><td>Jonatas Luis Nogueira</td><td>Yes</td></tr><!--Jesusalva-->
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</table>
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Vote passed with 9 yes, 0 abstain, 0 no.
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## Other business
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* None
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## Adjournment
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The meeting was adjourned until Monday August 11th, 2025 at 20:00 UTC
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in #spi on irc.spi-inc.org.
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## Appendix A: Current Board Membership
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<table>
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<thead>
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<tr><th>Last elected</th><th>Name</th><th>Role</th></tr>
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</thead>
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<tbody>
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<tr><td>July 2024</td><td>Michael Schultheiss</td><td>President</td></tr>
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<tr><td>July 2022</td><td>Jonatas Luis Nogueira</td><td>Vice President</td></tr>
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<tr><td>July 2022</td><td>Héctor Orón Martínez</td><td>Treasurer</td></tr>
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<tr><td>July 2022</td><td>Zach van Rijn</td><td>Secretary</td></tr>
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<tr><td>July 2023</td><td>Joe Conway</td></tr>
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<tr><td>July 2022</td><td>Forrest Fleming</td></tr>
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<tr><td>July 2024</td><td>Milan Kupcevic</td></tr>
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<tr><td>July 2024</td><td>Katie McMillan</td></tr>
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<tr><td>July 2022</td><td>Jeremy Stanley</td></tr>
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</tbody>
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</table>

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