Modern, secure, and flexible payroll & HR management system built with PHP & MySQL
PHPPayroll is a modern, secure, and flexible Payroll & Attendance Management System built using PHP and MySQL.
It automates salary calculation, employee attendance, leave management, and payroll processing with accuracy and ease.
PHPPayroll supports multiple employment and payment types:
Daily • Weekly • Task-Based • Monthly • Full-Time • Part-Time
Designed for small to mid-sized businesses, PHPPayroll reduces manual work, minimizes payroll errors, and improves overall HR efficiency.
Home • Features • Download • Live Demo • Documentation • Contact
PHPPayroll is available in two flexible editions, allowing businesses and developers to choose the solution that best fits their operational and technical needs.
The Cloud Edition is a fully hosted, maintenance-free payroll solution designed for organizations that want a quick and hassle-free setup.
- Fully hosted & ready to use
- Automatic updates and daily backups
- Enterprise-grade security
- Accessible from any device, anywhere
- Scales easily as your business grows
PHPPayroll includes a complete set of HR, attendance, and payroll modules designed to automate workforce management and improve organizational efficiency.
The Attendance Management System tracks employee attendance, working hours, and overtime accurately. It integrates directly with payroll to calculate salaries based on attendance data.
- Automated timekeeping
- Supports biometric, RFID & mobile attendance
- Reduces time theft and manual errors
- Real-time attendance reports for HR & managers
A centralized system to manage employee details such as personal information, job roles, salary structure, and performance records.
- Centralized employee database
- Self-service for employees
- Improved workforce planning
- Real-time HR analytics
Automates leave requests, approvals, and tracking while integrating with payroll for accurate salary calculations.
- Supports paid, sick, casual & custom leave types
- Automated approval workflows
- Leave balance & accrual tracking
- Compliance with labor laws
Generates secure, automated payslips with a clear breakdown of earnings and deductions.
- Digital payslip generation
- Employee self-service access
- Tax & deduction compliance
- Supports multiple salary structures
Provides role-based access control to protect sensitive employee and payroll data.
- Role & permission management
- Secure access control
- User activity logs
- Prevents unauthorized data access
Uses fingerprint, facial recognition, or iris scanning to ensure accurate attendance tracking.
- Eliminates buddy punching
- Highly accurate attendance data
- Real-time monitoring
- Payroll integration
Helps organizations evaluate employee performance through goals, KPIs, and continuous feedback.
- Performance reviews & appraisals
- KPI tracking
- Skill gap identification
- Supports employee growth
Tracks company assets such as laptops, mobile phones, and equipment assigned to employees.
- Asset lifecycle tracking
- Barcode / RFID support
- Audit & compliance reporting
- Prevents loss and misuse
Securely stores and manages employee-related documents with access control and version tracking.
- Digital document storage
- Version control
- Secure access permissions
- Easy document retrieval
Automates expense submission, approval, and reimbursement processes.
- Receipt upload & categorization
- Policy-based approvals
- Payroll integration
- Expense analytics & reporting
Tracks tasks, work progress, and completion status to improve productivity.
- Task assignment & tracking
- Deadline monitoring
- Team collaboration
- Workload optimization
Provides a structured and confidential way for employees to raise workplace issues and complaints.
- Confidential grievance submission
- Status tracking
- Improves workplace culture
- Ensures fair resolution
Empowers employees to manage their own HR tasks independently.
- Update personal details
- Apply for leave
- Access payslips & documents
- Reduces HR workload
Automates hiring from job posting to onboarding.
- Applicant tracking
- Interview scheduling
- Job board integration
- Recruitment analytics
Manages employee loan applications, approvals, and payroll deductions.
- Loan tracking & repayment schedules
- Interest calculation
- Payroll integration
- Transparent loan history
Helps organizations create, assign, and manage employee shifts efficiently.
- Shift scheduling & rotation
- Overtime management
- Employee shift requests
- Payroll-ready shift data
Best for: Businesses that want a reliable payroll system without managing servers or infrastructure.
The Open Source Edition is ideal for developers and organizations that need full control, customization, and self-hosting.
- Full access to source code
- Self-hosted on your own server
- Highly customizable workflows
- Easy integration with existing systems
- Long-term scalability and full data ownership
Best for: Developers and companies that require custom features, integrations, and maximum flexibility.
| Feature | ☁️ Cloud Edition | 🛠 Open Source Edition |
|---|---|---|
| Hosting | Managed by PHPPayroll | Self-hosted |
| Maintenance | Included | Self-managed |
| Updates | Automatic | Manual |
| Customization | Limited | Full control |
| Data Ownership | Managed | 100% Yours |
- Total Employees
- Active Employees
- Today’s Attendance
- Pending Leave Requests
- Add employees
- View employee list
- Mark daily attendance
- View attendance records
- Submit leave requests
- Track pending leaves
- Generate payroll
- Secure login system
- Change password
- Logout functionality
- PHP 7.4+ (PHP 8+ recommended)
- MySQL / MariaDB
- Apache or Nginx
- Bootstrap-based Responsive UI
- Download or clone the repository.
- Create a MySQL / MariaDB database (UTF8MB4 recommended).
- Import:
/database/phppayroll_install.sql - Configure:
/app/config/database.php - Open:
http://localhost/phppayroll/public/ - Change the default admin password immediately.
📘 Full Guide: INSTALLATION.md
Production deployment instructions: 👉 DEPLOYMENT.md
Security best practices and vulnerability reporting: 👉 SECURITY.md
All version updates: 👉 CHANGELOG.md
We welcome contributions: 👉 CONTRIBUTING.md
PHPPayroll is released under the MIT License. You are free to use, modify, rebrand, and deploy it commercially.
- Stable Release: v3.0.0
- Actively maintained
- Production-ready
⭐ Thank you for choosing PHPPayroll Open Source!
If you find this project useful, please consider giving it a ⭐ on GitHub to support development.